Thirteen documents, three of them stale.
What is on file, what is missing, what runs out — and who can already see each one.
- 38Cities
- 24 128Listings
- 1 940Agents
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On the file
13
Across you, the property, the bank and the notary.
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Still missing
3
two asked for, one you have not uploaded yet.
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Runs out soon
3
One already out of date, the rest inside ninety days.
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Verified by us
7
Checked against the source, not just uploaded.
01 / The filethirteen documents · six need something from you
| Type | Document | Attached to | From | Status | Issued |
|---|---|---|---|---|---|
| PassportCertified copy, taken 12 Jun 2026 | You | You | Verified | 12 Jun | |
| Tax number (NIF)Portuguese fiscal number 271 448 902 | You | You | Verified | 12 Jun | |
| Payslips, three monthsMay, June and July 2026 | You | You | Verified | 02 Aug | |
| Mortgage pre-approval€788 000 at 3.58% over 25 years | Millennium bcp | Millennium | Expiring | 18 Jul | |
| Bank statementsLast six months, all accounts | Millennium bcp | You | Verified | 18 Jul | |
| Measured survey132 m² measured against 140 on the deed | Sheet 4506 · Rua do Século 118 | Anna Bertin | Verified | Today | |
| Permits, 1904—2019Every alteration consented | Sheet 4506 · Rua do Século 118 | Anna Bertin | Verified | Today | |
| Registry entryNo charges, no debt against the title | Sheet 4506 · Rua do Século 118 | Anna Bertin | Verified | 05 Aug | |
| Energy certificateClass C — 174 kWh / m² yr | Sheet 4506 · Rua do Século 118 | Owner | Expiring | 14 Sep 2016 | |
| Condominium accounts2024 and 2025, signed off | Sheet 4506 · Rua do Século 118 | Owner | Awaiting | — | |
| Condominium minutesThree years of meetings — asked for on 05 Aug | Sheet 4491 · Rua da Rosa 62 | Rui Camões | Awaiting | — | |
| Habitation licenceIssued 1998, held by the municipality | Sheet 4506 · Rua do Século 118 | Owner | Expired | 1998 | |
| Notary fee quote€1 850 including registry and stamp duty | Lopes & Pinto | Lopes & Pinto | On file | 02 Aug |
Nothing filed under legal yet. Upload something below, or pick another filter.
13 of 13 shown · everything here is downloadable at any timeDownload everything →
02 / Still missing
Everything a seller's agent asks for before they take an offer seriously. Two of these are outstanding on Rua do Século.
- Condominium accounts, 2024—2025Anna asked the owner on 05 August Owner Chase Anna
- Condominium minutes, three yearsThe only place a planned façade levy shows up Owner Chase Rui
- Proof of funds for the depositA bank letter confirming the €197 000 is available You Upload
- Measured surveyReceived today, 132 m² against 140 on the deed Anna Open
An offer without proof of funds is treated as a conversation, not an offer.
What the notary needs in hand before a date can be set. Nothing here is urgent until an offer is accepted.
- Current habitation licenceThe 1998 copy on file is the old format Municipality Request
- Energy certificate, in dateThe current one expires 14 September Owner Request
- Mortgage offer, not pre-approvalIssued after the bank's own valuation Millennium Open thread
- Registry entry, under 30 days oldThe 05 August copy is still valid Anna Open
The habitation licence is the one that delays deeds. Ask for it the week the offer is accepted, not the week before signing.
The paperwork that follows you home. None of it is due yet, and all of it is easier to file the same week.
- Deed, registered copyThe notary files it; you receive it within ten days Notary Later
- Utility transfersWater, power and gas into your name You Later
- Property tax registrationThe municipality bills you from the deed date You Later
- Building insuranceThe bank will not release funds without it You Later
Utilities transferred late are billed to the previous owner, and getting that unwound takes months.
03 / Runs outnext twelve months
- Aug
- Sep
- Oct
- Nov
- Dec
- Jan
- Feb
- Mar
- Apr
- May
- Jun
- Jul
| Month | Documents |
|---|---|
| Aug | no |
| Sep | two |
| Oct | no |
| Nov | no |
| Dec | no |
| Jan | one |
| Feb | no |
| Mar | one |
| Apr | no |
| May | no |
| Jun | one |
| Jul | no |
Next ninety days2 Two documents on Rua do Século run out in September — the energy certificate on the 14th, and a habitation licence the registry no longer accepts. Hover a month to see what falls in it.
Sep 20262 The energy certificate runs out on 14 September, and the owner's copy of the habitation licence is in the pre-1999 format the registry no longer accepts. Both sit on Rua do Século.
Jan 20261 Your mortgage pre-approval expires on 02 January. Renewing it is a form, not an application — but it takes the desk about a week.
Mar 20261 Your certified passport copy turns twelve months old in March. Notaries in Portugal want one under a year old on the day of signing.
Jun 20261 Payslips go stale after twelve months for mortgage purposes. If the purchase is still running in June, send three fresh ones.
- Energy certificate14 Sep
- Habitation licenceOut of date
- Mortgage pre-approval02 Jan
- Passport copy12 Mar
- Payslips, three monthsJune
04 / Who sees what
| Documents | Your agents | The bank | The seller |
|---|---|---|---|
| Identity and tax number | Shared | Shared | Not shared |
| Income and payslips | Not shared | Shared | Not shared |
| Bank statements | Not shared | Shared | Not shared |
| Property documents | Shared | Shared | Not shared |
| Notary quote | Shared | Not shared | Not shared |
A filled circle means they can already open it. The seller's column is empty on every row and stays that way — nothing you upload crosses to the other side of the negotiation.
05 / Add to the file
Attached to Rua do Século 118 and visible to Anna. If you close the file, it goes with it.
Stored in Portugal · deleted with your account, never sold